(Web Development · Workflow Automation)
Automate the work
your website should
be doing for you.
WebAnts is a London web development agency that builds workflow automation tools for growing businesses, client intake, CRM integration, lead routing, booking automation, and internal dashboards that replace manual overhead.
What good automation looks like
- →Map every manual handoff in your current process, that's where automation lives
- →Integrate with your existing stack (CRM, email, calendar, Slack, etc.)
- →Build once, run forever, no fragile Zapier chains that break on plan changes
- →Custom triggers (form submission, payment, calendar booking) that kick off workflows
- →Error handling and notifications so nothing falls through the cracks
- →A dashboard to track what's running and what needs attention
- →GDPR-compliant data handling for any client or customer data that flows through
- →Staff training and documentation so the team actually uses it
Common problem
Manual copy-paste between systems
Admin overhead from transferring data between tools adds up to hours per week and introduces errors.
Common problem
Slow client onboarding
Clients waiting 48 hours for an onboarding email they could receive instantly erodes confidence.
Common problem
Zapier chains that break
Automations built on third-party tools break when plans change, APIs update, or logic gets complex.
Common problem
No visibility into what's happened
Without a dashboard, you don't know which leads were followed up, which clients were onboarded, or which tasks are pending.
(What we build)
Custom automation ,
not duct-taped Zapier chains.
01
Process Mapping
We document your current workflow from enquiry to delivery and identify every step that can be automated. You see the blueprint before we write a line of code.
02
CRM & Tool Integration
Native integrations with HubSpot, Salesforce, Pipedrive, Monday.com, Notion, Airtable, Slack, and custom APIs, built to last, not duct-taped together.
03
Custom Triggers & Workflows
Automated sequences triggered by form submissions, payment events, calendar bookings, or any custom event. Each step confirmed and logged.
04
Client Intake Automation
From form submission to onboarding email to CRM record to calendar invite, fully automated, branded, and running within seconds of enquiry.
05
Internal Dashboards
Real-time views of pipeline, lead status, task queues, and team workload. No more checking five tools to know where a client's project stands.
06
Error Handling & Monitoring
Alerts when an automation fails, retry logic, and weekly digests of what's run, what's pending, and what needs attention.
“From form submission to onboarded client in under 3 minutes.”
A professional services firm reduced their client onboarding time from 48 hours of manual admin to a fully automated flow. The team went from chasing paperwork to delivering work.
(How we work)
Map. Design.
Build. Handover.
Map
We document your current process and identify automation opportunities. Delivered as a workflow diagram you approve.
Design
Technical architecture, API mapping, and UI mockups for any dashboards or forms that need custom design.
Build
Native integrations, custom triggers, and dashboards. Built on robust infrastructure, not third-party automation tools.
Handover
Full documentation, a training session for your team, and a 30-day support window post-launch.
(Start a project)
Free 30-min call.
Flat written quote.
No prepayment.
Describe your current process. We’ll identify the automation opportunities and send a flat quote within 24 hours.
(FAQ)
Questions about workflow
automation projects.
What processes can you automate?
Client intake, lead routing, onboarding emails, invoice generation, booking confirmation, CRM data entry, internal notifications, report generation, and anything else that involves moving data between systems or sending a templated action.
Do you use Zapier or Make?
We can integrate with Zapier or Make, but for business-critical automations we recommend custom-built integrations, they're more reliable, cheaper to maintain, and don't break when a Zapier plan changes.
How long does a workflow automation project take?
A single, focused automation (e.g., form → CRM → onboarding email) takes 2–4 weeks. A full client intake and pipeline automation system takes 6–12 weeks.
What does it cost?
Automation projects start from £3,000 for a focused single workflow and scale to £15,000+ for full pipeline and CRM automation systems. Flat quote after a discovery call.
Can you integrate with our existing website?
Yes. We can add automations to any existing website, WordPress, Shopify, Webflow, or a custom build. If the website itself needs updating, we handle that as part of the same project.
What about GDPR?
All data flows are mapped, documented, and handled in accordance with UK GDPR. We advise on lawful basis, retention policies, and data processor agreements where required.
WebAnts builds workflow automation systems for London businesses, CRM integration, client intake automation, internal dashboards, and custom web applications. 4.9★ rated.